Data Protection Policy Statement
The Global Photographic Union (GPU) is established with the objects set out in it’s constitution. GPU is formed for those photographers who wish to take part in a truly international organisation where photographic art allows and encourages cultural exchange.
The European Union General Data Protection Regulations (GDPR) is designed for the protection of personal data and prevention of access or inappropriate use, these regulations have been embraced by GPU.
Information held by GPU is limited to that provided by members when joining GPU and as updated from time-to-time, together with such contact and membership history that is necessary to allow the efficient running of GPU.
The personal information referred to in this policy may include name, distinctions, contact details, affiliations, service records, records of entries to events, and such other information as may be necessary for the effective management of the legitimate interests of GPU.
GPU may hold personal information for anyone contacting GPU, or whom GPU contacts for the purpose of conducting its general business. This information is used to satisfy a requested service or a contractual requirement.
Members’ personal data collected by the organisation are stored electronically in password-protected form and are only made available to GPU officials to the extent that is necessary for the performance of their duties.
Members may request that any inaccuracies found in their personal data be corrected without undue delay.
Members may request that their personal data be removed from the GPU database at any time, even though such a request will mean that they will no longer be able to participate in GPU activities. Upon receipt of such a request, the member’s data will be removed without undue delay. The members name and membership details will be retained for historical purposes only. This will be held on a separate historical membership, database, maintained by the General Secretary.
General business records will normally be held for a minimum of eight years. GPU may retain historical archives indefinitely, for example but not limited to, records of meetings, handbooks, photobooks, catalogues, distinctions, awards and other relevant data.
GPU will not provide other organisations or individuals with any names or other details of members from the information it holds.
